Senior Executive - Administration (with ICSA)
Pulau Pinang
Specialization : Others
Job ID : 10001
Consultant Ref No : 0003
Post Date : 4/19/2017
Responsibilities include, but not are limited to: ∑ Provide high level secretarial and administrative support for the organizationís executives, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organizationís operations, procedures, and people. ∑ Provide assistance in company secretarial matters including drafting resolutions, taking minutes of meetings. ∑ Manage the executive's appointments and schedules and make travel arrangements to make best use of their time. ∑ Gather, compile, verify, and analyses information for the executive to use in documents such as memos, letters, reports, speeches, presentations, and news releases. Facilitate smooth communications between the executive and other executives, managers, and employees; and between the executive and external parties such as media, customers, and the public. ∑ May have access to the executive's email accounts to schedule their appointments and answer or redirect routine enquiries from internal or external sources. ∑ Handle confidential information and maintain the security of the executive's records and files. ∑ Maintain the executive's office and accounting records; monitor, review, and approve standard expenditures to ensure that the activities of the office are conducted within established budgets. ∑ Perform other administrative tasks using independent judgement and discretion. Plan, organize, and schedule own workload so that these activities are completed accurately and on time. ∑ These activities may include preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes Education / Experience / Professional Knowledge: ∑ At least a Bachelor's Degree with intermediate working experience. Professional qualifications such as ICSA are highly desired. ∑ Excellent written and spoken English. ∑ Excellent team player and stakeholder management skills, ability to work with stakeholders of all levels. ∑ Ability to multitask and meet tight or ad-hoc timelines. ∑ Min 5 years